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Creating an RFI document?
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BuildingBlok Free RFI Template
BuildingBlok Free RFI Template

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Whether you’re a general contractor, project manager, subcontractor, or another member of the team, you know how important an RFI is; it helps you clarify issues, get everyone on the same page, avoid big problems, and make sure everyone is in agreement on key decisions.

With such an important document, you need it to look professional, and make it easy for everyone to read and understand.

That’s why we have a Free Construction RFI Template for you to use below that makes it easy to submit your RFI quickly while looking great. This RFI template is:

  • Professional Word Doc file
  • Place to add your own logo
  • Ability to edit all fields quickly
Tired of the chaos of managing your RFIs over endless email chains?
BuildingBlok can organize it all for you in a structured, easy to follow approval process. See for yourself with a free demo now.
What is an RFI?

In construction, a request for information (RFI) is looking for clarification of plans, drawings, specifications, and agreements. A construction RFI document is a formal written process in which parties, such as the subcontractor, general contractor, architect and owner, clarify imprecise details in construction drawings.

Why do you need a good RFI template?

A good construction RFI template is essential for your work. It needs to cover all the important information like drawing details, a clear description of the question, and an answer that all parties have signed off on. If you’re going to get clarity from everyone on a key decision or issue, you need a document everyone can understand and follow. You also don’t know who at the other companies you’re working with will see it, so it needs to look professional. This template will help you cover all your bases for what’s needed for a good RFI template.

What is included in an RFI?

RFIs contain standard information about the project, parties involved, questions, answers, as well as supplemental information like drawing references and spec sections. It’s important to have a standardized RFI template, so that project information can be reviewed in a consistent manner. An RFI is a great way to eliminate any confusion around specific planning requirements, since an RFI is assigned a specific reference number for tracking purposes and is usually approved by a project manager, architect and/or engineer.

How do I know this RFI template has everything I need?

We've been in the construction industry for over 12 years, and have been helping general contractors and subcontractors just like you with all your project management needs. We know how difficult it is to standardize your construction process and wanted to provide a free template to help you get more organized. We also know how often you’re on the go and pressed for time, which is why we wanted to provide you with something you can download and use right away.

What are some examples of RFIs used in construction projects?

RFIs are used to clarify any potential problems with designs, construction materials, or engineering methods being used. As a general contractor, you might send an RFI to subcontractors in order to get a better understanding of the materials, equipment and skill that is necessary for the work that they have been contracted to do. As a subcontractor, you want to make sure that the work being done by your team is completed to specification. To avoid being at fault for misunderstanding the task at hand, you can send an RFI to the project manager and get clarification on the materials, equipment and scope of work before starting work on the job. As an architect/engineer, you want to make sure that the subcontractor follows your design plans as intended. An RFI provides an opportunity for you to intervene in the construction process to help the subcontractor avoid mistakes and costly delays.

Is an RFI legally binding?

The RFI document is used to ask for clarification in a standardized format. Although it is not legally binding, an RFI provides an audit trail that can be used as supporting documentation if any future disagreements occur between parties on the project.

What is BuildingBlok?

BuildingBlok is a construction project management system that helps subcontractors, and general contractors manage their projects with tools for ASIs, Bidding, Change Orders, Daily Reports, Payment Applications, RFIs, Submittals and Timesheets.

We’ve helped many customers like you switch from disorganized, messy processes using manual systems like Excel and email to a simple, easy to use system that does much of the work for you. From centralized logs, to easy to track approval chains and clear audit trails, BuildingBlok is built with you and your team’s needs in mind.

Get your questions answered, and see how we can help you by signing up for a free demo.